Testimonials
"...I have determined that PolicyTech seems to be the only one who 'gets it' when it comes to policy management and control."
Dorian Cougias
Industry Analyst
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What is your policy management costing you?
Do you find yourself struggling to maintain the growing tide of new policies? Are you frustrated by the challenge of timely policy updates by your employees, and then dealing with the confusion of which policies are the most current or who has even read them? Michael Rasmussen, a leading GRC analyst for Corporate Integrity, describes how poor policies and procedures can harm a business when legal problems arise.
"Most companies have complete disarray and chaos in their approach to managing corporate policies and procedures. Improper policy management can be used by regulators, prosecuting/plaintiff attorneys, and others to place culpability on an organization."
These disturbing facts further illustrate Rasmussen's point.
- Companies are losing tens of thousands annually due to ineffective policy management. Download a ROI Report.
- Outdated policies threaten more than your quality. They also create risk. And with a 400% increase in business lawsuits since 1987 - many of which directly relate to policy management - this isn't something to ignore.
Fortunately, Policy & Procedure Manager (PPM) has been removing policy pitfalls and risks for nearly a decade. You can see how below. And when you're ready, you can actually see the power PPM offers you by requesting a Free Live Demonstration and a receiving a 30 day free trial.
Do you face these policy challenges?
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| Challenge |
PolicyTech™ Solution |
- Using several tools to manage documents like email, binders, and an intranet
- Sensitive documents that aren't secure
- Not knowing which documents already exist
- Not being able to find documents quickly
- Inconsistent document formatting
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Keeps Your Documents Organized and Centralized!
PPM organizes your policies and houses them during all stages of creation, review and approval. This is done in a secure, permission-based, centralized location.
You can find documents in seconds with basic to advanced search and ensure document standardization with the step-by-step creation wizard.
All documents and information that pertains to them is conveniently stored in PPM - preventing lost work.
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| Challenge |
PolicyTech™ Solution |
- Lengthy review time
- Compiling review changes from multiple documents
- Manually reminding employees to review documents
- Poor review work-flow centralization
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PPM cuts review time by more than 50%!
PPM minimizes review time by using an automated, centralized workflow. And automated emails notify co-workers of documents review status, which keeps projects moving.
Perhaps best of all, PPM's Microsoft Word® editor uses track changes, allowing you and your team to compile review changes with ease - all within a single document!
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| Challenge |
PolicyTech™ Solution |
- The use of outdated documents
- Forgetting to archive old versions
- Forgetting to update documents
- Organizing, storing, and quickly finding old versions
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Never forget to update or archive your documents! Plus, find archived documents fast!
When a new document version is created, PPM automatically replaces it. The old is then automatically archived into an organized, searchable database.
This means your employees can't follow an old version because only the newest is available! Also, finding an old archived version is just a click away…
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| Challenge |
PolicyTech™ Solution |
- Poor version management
- Lost work
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Eliminate version confusion and lost work!
Each time you change a document in PPM, the previous version will be archived and the new versions will be assigned a new version number.
This keeps you organized and current. You'll avoid manual versioning (which isn't dependable) and the frustration of lost work.
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| Challenge |
PolicyTech™ Solution |
- Employees don't get notified of policy changes that apply to them
- Distribution takes too long
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Lightning fast distribution!
When a document is approved, PPM distributes it automatically to required readers. Required readers are assigned by the document creator/owner either by custom groups, departments or by specific individuals. When the document is updated or changed, the required readers automatically receive email notifications requiring them to reread it. These reminders persist until the required reader shows they've read the document.
No more running after co-workers signatures. Now it's done automatically!
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| Challenge |
PolicyTech™ Solution |
- Tracking employee acceptance and comprehension of policies and procedures
- Proving employees actually read policies and procedures
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Implements Quickly
Quickly see policy acceptance rates using PPM's reports. Also, track document comprehension with custom quizzes.
No more guessing what employees understand or what policy actions are actually happening.
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